Facility Booking

The Facilities Booking module allows the booking of Facilities and Locations.

Settings > User Accounts > Accounts

Icon	Feature	Description
	Bookable Buildings	Users must be given Facilities Booking permissions and access to Bookable Buildings - Bookable Buildings and Facility Booking permissions can also be set by Roles.

Settings > Finance

Icon	Feature	Description
	Cost Centres	If bookings have costs raised against them, these may require Cost Centres and Cost Codes to charge to.
	Cost Codes	If bookings have costs raised against them, these may require Cost Centres and Cost Codes to charge to.

Settings > User Preferences > Facilities Booking

Icon	Feature	Description
	Facilities Booking User Preferences	Facilities Booking User Preferences allow a User to set their own preferences for default settings in the Planner.

Facilities > Property and Estates

Icon	Feature	Description
	Location Register	For a room to be bookable it must be added to Concept Evolution as a Location.
	Location Groups - Reach Module	Location Groups allow users to create groups of locations which can then in turn be published to Accounts and Roles. For use with the Reach Module only.

Settings > Facility Booking

Icon	Feature	Description
	Course Details	A Facility Booking may be made in relation to a specific course.
	Location Types	Adding a Location Type to a Location is what makes the room bookable. To aid with room booking and filtering different Location Types can be added e.g. meeting room, training room or hot-desk.
	Meal Types	If catering id being provided for attendees then they may have particular dietary requirements, these can be reflected with Meal Types.
	Inventory Families	Inventory can be grouped into families to aid filtering and reporting.
	Inventory Items	Inventory items are objects or items that can be made available to a room. These can be classed as fixed - the item comes as part of the room and cannot be moved e.g. video conference equipment, or floating - can be booked to many rooms if they are available e.g. laptops.
	Catering Menus	Catering can be added to a Facility Booking, Catering Menus allows items and menus to be set up.
	Event Types	As a booking goes through its life cycle circumstances and information about the booking may change. This information can be recorded as Events
	External Contacts	External contacts can be added to Facilities Bookings. These are used for quick entry of people and company’s that frequently make Facility Bookings with your organisation.
	Facility Booking Preferences	The Facility Booking Preferences define how certain elements of the Facility Booking module behave.
	Location Sorting	Location Sorting enables the sort order of Locations in the Planner to be defined.
	Booking Types	A Booking Type can be added to Facility Bookings to aid filtering and reporting e.g. Booking Type of Management Meeting.
	Colouring Sets	Users viewing bookings in the Planner can have Colouring Sets assigned to them. This Colouring Set can aid a Users understanding of the bookings they are viewing.
	Booking Item Status	Booking Item Status is used to add a status to a line within a Facility Booking. This can help a User to understand what state an individual booking line is in.
	Meeting Monitor Preferences	For use with QED meeting systems to check in /out of a meeting.
	User Defined Lookup	The User Defined Lookup can be used to create a drop down on Facilities Booking for any required purpose. The translation string would usually be changed to reflect the use of the drop down.

Modules > Facility Booking

Icon	Feature	Description
	Facilities Booking	The Facilitates Booking grid shows and allows amendments of all bookings.
	Planner	The Planner visually shows bookings from a given date, over a given time period (day, week or month).
	Waiting List	The Waiting List is used to register the fact that someone is interested in booking a room in a particular Building, at a particular time when all the eligible rooms are booked up.
	Utilisation Report	The Utilisation Reports show how often a room is being booked and used.
	Advanced Room Selector	There are many times when the same meeting is required over several weeks. The advanced Room Selector allows the creation of regular bookings over a course of weeks.

Modules > Catering Management

Icon	Feature	Description
	Catering Management	The Catering Management grid shows all Catering that has been ordered. This allows a clear view of all catering requirements past and present.
	Catering Status Management	Catering Status Management allows a colour set to be created to allow catering items to be colour coded according to there status in the Catering Management grid.

Modules > Inventory Management

Icon	Feature	Description
	Inventory Management	The Inventory Management grid shows all Inventory that has been ordered. This allows a clear view of all Inventory requirements past and present.
	Inventory Status Management	Inventory Status Management allows a colour set to be created to allow Inventory items to be colour coded according to there status in the Inventory Management grid.

Modules > Visitor Management

Icon	Feature	Description
	Visitor Management	Visitor Management allows all guests to a Building to be managed. Visitors can be marked as arrived and departed and visitor badges can be produced.
	Visitor Status	Visitor Status Management allows a colour set to be created to allow Visitors to be colour coded according to there status in the Visitor Management grid.
	Visitor Badge Template	Concept Evolution comes with a default Visitor Badge template, this can be amended to suit business need.