Facility Booking Preferences

The facility booking preferences define how certain elements of the facility booking module behave.

The Facility Booking Preferences are maintained here.

Settings > Facilities Booking > Facility Booking Preferences

A pop up window will appear which will allow the Facility Booking Preferences to be set.

Click to view - Facility Booking Preferences Fields and Descriptions

Field Name	Description
Company name	Your company name.
Address	Your company address.
Postcode	Your company postcode. Available from 4.4.5
Country	Your companies Country - for more information see Countries. Available from 4.4.5
Create Task on confirmation	Check the box if a Task is to be auto-created on confirmation of a booking. Complete the drop down boxes to dictate the Contract, Category, Priority and Discipline to be allocated to the Task.
Booking Prefix	Enter the prefix for all bookings.
Default Cost Info	Check the radio button to define what Cost Centres will be auto-applied, the Contacts or Chair Persons.
Event matrix	From the drop down select the Event Matrix to be used with facility bookings. - Event Matrix module only
Booking Planner slot	Enter the minimum amount of minutes a booking can be made for within the Planner.
Planner Refresh Freq	Enter how often the planner can be auto-refreshed in seconds.
Tax Rate	Enter the tax rate for all bookings.
Location Display Format	The information shown when looking at Locations within a booking line can be altered using Location Display Format, from the drop downs select the Location value and the corresponding number of charterers of the data to be shown.
Increase QTY when same Catering item added	Check the box to increase the quantity to supply of a Catering item to the amount of times the item is assigned e.g. if the assign icon is clicked 3 times, the Catering quantity to supply will be 3- leaving the box unchecked will add the Catering item numerous times allowing for the same Catering to be ordered to a booking numerous times throughout the day.
Warn if date in the past	Check the box for a warning to appear against the booking if it has been made in the past.
Populate Catering QTY with Attendees	Check the box for the Catering quantities to supply, to auto-populate with the number of Attendees.
Use new count for each prefix	Check the box for a new count to start if the booking prefix is changed.
Use default Catering	Check the box to any Catering Menus set as default to be auto-assigned to all bookings.
Use Chairperson	Check the box for the Chairpersons name to be shown in the planner instead of the contact details.
Display "send booking invite" checkbox. Note: To use this feature workflow has to be configured to send the booking invites.	Check the box for an additional icon to be shown which if clicked would trigger booking invites to be sent.
Allow multiple bookings on the same day.	Check the box to allow multiple rooms to be selected on a single day within the advanced room selector.
Booking Cancellation Limit (Hours)	Enter the number of hours prior to a booking, that a Evolution Reach user can cancel a booking from the Evolution Reach module.
Default Advance Booking Limit	Enter the number of advanced bookings a Evolution Reach User can make.
Populate Catering QTY with Attendees	Check the box for Catering quantities to supply, to auto-populate with the number of Attendees when booked through the Evolution Reach module.

Complete the fields and click Save and Close .