You are here: Facilities > Property and Estates > Lease Register

Lease Register

The Lease Register allows Users to define any number of leases against a particular Building or Location. Once a Lease Register has been created, details of the rents payable are recorded in the Rent Register.

The list of Lease Registers are maintained here.

Facilities > Property and Estates > Lease Register

The link will open the Lease Register grid. It is a grid view which can be searched, sorted and customised as normal.

To add a new Lease Register click New , to edit an existing Lease Register click Edit . A pop up window will appear which will allow the creation or amendment of a Lease Register.

Click to view - Lease Register Details Tab Fields and Descriptions

Field Name	Description
Lease Information
Lease ID	The Lease ID.
Lease Description	The Lease description.
Building	From the drop down select the Building - for more information see Building Register.
Location	From the drop down select the Location - for more information see Location Register.
Start Date	The start date for the Lease.
Expiry Date	The expiry date for the Lease.
Accommodation Address	The accommodation address.
Postcode	The postcode of the accommodation address.
Country	From the drop down select the Country for the accommodation address - for more information see Countries. Available from 4.4.5
Lease Tenure	From the drop down select the lease tenure.
Lease Status	From the drop down select the lease status.
Lease Type	Select the radio button to indicate the Lease type: in or out.
Disposal Details	The disposal details for the Lease.
Disposal Date	The disposal date for the Lease.
Net Lettable Area	The net lettable are for the Lease.
No of Floors	The number of floors for the Lease.
No of Parking Bays	The number of parking bays for the Lease.
Allow Lease Breaks	Check the box if the Lease is allowed lease breaks.
Inside Act	Check the box if the inside act is applicable.
Sub - lettable	Check the box if the Lease is allowed to sub let.

Click to view - Lease Register Occupation Information Tab Fields and Descriptions

Field Name	Description
Other Information
Date Occupied	The date the property was occupied.
Date vacated	The date the property was vacated.
Notice Period	The notice period given on the Lease.
Recommended Serving Notice Date	The recommended date for serving notice to the tenant.
Last Date for Serving Notice	The last date to serve notice to the tenant.

Click to view - Lease Register Contact Details Tab Fields and Descriptions

Field Name	Description
Landlord Details
Name	The email address of the landlord.
Company	The name of the landlord.
Address	The address of the landlord.
Postcode	The postcode of the landlord.
Country	From the drop down select the Country of the landlord - for more information see Countries
Telephone	The telephone number of the landlord.
Email	The email address of the landlord.
Tenant Details
Name	The email address of the tenant.
Company	The name of the tenant.
Address	The address of the tenant.
Postcode	The postcode of the tenant.
Country	From the drop down select the Country of the tenant - for more information see Countries
Telephone	The telephone number of the tenant.
Email	The email address of the tenant.

Click to view - Lease Register Notes Tab Fields and Descriptions

Field Name	Description
Additional Notes	Additional notes relating to the Lease.

Complete the fields and click Save . Once the Lease Register header has been completed and saved a sub navigation will appear to allow additional entities to be assigned / created.

These include:

Lease Breaks
Contacts
Rent Register
Rent Payments

Lease Breaks

Click to view more detail.

An agreement may exist between the Landlord and Tenant to allow for breaks within the lease. If so, the Allow Lease Breaks tick box should be selected within the Details tab.

Facilities > Property and Estates > Lease Register - Lease Breaks

The link will open the Lease Register / Lease Breaks grid. It is a grid view that can be customised and sorted as normal.

To add a new Lease Break click New , to edit an existing Lease Break click Edit . A pop up window will appear which will allow the creation or amendment of a Lease Break.

Click to view - Lease Break Fields and Descriptions

Field Name	Description
Lease Break Details
Break ID	The Lease break ID.
Break By	Check the box to indicate if the Lease break was evoked by the landlord or tenant.
Notice Period	The number of months notice required on the Lease break.
Apply Break Penalty	Check the box if a Lease break penalty is to be incurred.
Break Penalty	If a penalty is to be incurred enter the amount of the penalty.
Break Date	Enter the Lease break date.
Notes	Notes relating to the Lease break.

Complete the fields and click Save and Close .

Contacts

Rent Register

Rent Payment

Note: Lease registers can also be created and amended from the Building or Location entity.