Property and Estates Management (PEMs)

The following areas of MRI Evolution are relevant to the setup, configuration and management of Property and Estates Management (PEMs).

Introduction and Navigation

Feature	Description
Logging On	How to log on to MRI Evolution.
Navigation	How to navigate around MRI Evolution menus
Customising Grids	Customising and using Default and User grids.
User Self Management	User interface to allow the User to self manage and view User details

Property and Estates

Feature	Description
Department Groups	Department Groups can be used as a top level grouping for Departments.
Department Elements	Each Department within an organisation will consist of various groups of people, or sub-divisions such as Administration, client-facing personnel, office-based personnel or Customer Services. These sub-groups or sub-divisions are known as Elements
Departments	Departments can used to define groups of people, sub sections of an organisation and Locations within a business.
Building Types	MRI Evolution allows Buildings to have a Type connected to them e.g. Buildings contain "Offices" or is a "Retail Unit"
Building Status	MRI Evolution allows Buildings to have a status connected to them. This allows Buildings to be passed to History if no longer in use or Suspended if under repair.
Building Conditions	MRI Evolution allows Buildings to be allocated a Condition, this can be useful for filtering and reporting.
Location Types	Adding a Location Type to a Location is what makes the room bookable. To aid with room booking and filtering different Location types can be added e.g. meeting room, training room or hot-desk.
Location Status	MRI Evolution allows each Location to be graded via a Locational Status field. The grading may be used for a number of purposes including filtering and reporting.
Area Types	Area Types are used to group together Areas which contain certain Locations e.g. All zones (Areas) within Areas of accident and emergency (Area Type).
Floors	Buildings can have Floors assigned to aid in understanding the Buildings Structure.
Areas	Area are used to group together certain Locations e.g. All Areas of accident and emergency.
Sites	A Site can represent a geographical area e.g. London, a large area e.g. The Hospital Site or a small group of Buildings e.g. The Square
Building Register	Buildings can represent actual Buildings on a Site e.g. Building One, or smaller areas of a Building e.g. East Wing
Location Register	In order to ease both Asset tracking and Call Logging, MRI Evolution allows every Location (i.e. Room, corridor, storage cupboard, etc.) to be defined.
Region Type	MRI Evolution uses Regions to group counties together, these regions can have a Region Type connected to them e.g. geographical or economical.
Regions	Regions are used to group together Countries.
Portfolio Type	MRI Evolution uses Portfolios to group Buildings together, these Portfolios can have a Portfolio Type connected to them e.g. a Regional managers Portfolio or South East Retail Units
Portfolios	Portfolios can have Buildings assigned to them to aid in filtering and reporting. They can also be placed in hierarchical structure e.g. grouping regional Buildings for a regional manger.
Countries	Countries can be added to many entities within MRI Evolution.
Measurement Units	Utilities are measured in different units e.g. electricity may be measured in KW /Hrs. The list of measurements is maintained here.
Utility Types	An organisation will use many different types of utilities. The list of utilities is maintained here.
Branches	Branches can be used to show if a Building is a local operating division of a business.

Rates Register

Feature	Description
Rates Register	Rates are used to record details of any Business Rates paid against Buildings or Locations.

Lease Register

Feature	Description
Lease Register	The Lease Register allows users to define any number of Leases against a particular Building or Location. Once a Lease Register has been created, details of the rents payable are recorded in the Rent Register.

Rent Register

Feature	Description
Rent Register	The Rent Register window allows details to be recorded of any Rents defined against the Leases on the system.

Utilities

Feature	Description
Utilities	The Building Utility area is used to record and maintain consumption a Building or Locations of utilities.

Documents

Feature	Description
Repositories	The Document Management functionality within MRI Evolution operates as a dedicated point of attachment and review for all documents attached to entities such as Assets, Buildings, Locations, Suppliers, etc. The MRI Evolution System Administrator can determine which entities may have Documents assigned. These Documents will be stored in a defined Repository either in the database, or outside of MRI Evolution.
Document Grid and Documents	The Document Manager provides a central location for uploading and reviewing Documents attached (or to be attached) to entities within MRI Evolution.