Account Consent and Registration Settings

Available from 4.8.0.0

This feature allows the generic settings for Users to be set with regards to what will been seen when a User logs into the system.

If entered, the Data Protection Officer(DPO) details will be displayed in the footer of the Privacy Policies shown to users of MRI Evolution, Evolution Connect and Evolution Reach. Under GDPR it is strongly recommended that you appoint a DPO and publicise their details so that all users of the system may contact them with questions or requests regarding use of their personal data.

This feature also sets and controls the options available to Accounts when they are prompted for consent to the Terms & Conditions and Privacy Policy for the first time and on subsequent logins if updates have been made to either the terms & conditions or the privacy policy

Settings > User Accounts > Account Consent & Registration Settings or
System Administration > System Preferences > User Accounts & Security > Account Consent & Registration Settings

The link will open the Account Consent & Registration Settings pop up window.

Click to view - Login and Consent tab Fields and Descriptions

Field Name	Description
Data Protection Officer	Data Protection Officer (DPO) details will be displayed in the footer of the Privacy Policies shown to users of MRI Evolution, Evolution Connect and Evolution Reach.
Officer Name	The name of the DPO.
Phone No	The phone number of the DPO.
Email	The email of the DPO.
Address	The mailing address of the DPO.
First Login Behaviour	These settings control the options available to Accounts when they are prompted for consent to the Terms & Conditions and Privacy Policy for the first time.
Allow users to update their communications preferences if their Account is linked to a Contact	Check the box to allow a User to set their communications preferences (User Account Permissions must also be granted) on first login.
Show users the Data Protection Officer details on the first consent	Check the box to allow the User to see the DPO details on first login.
Consent Update Behaviour	These settings control the options available to Accounts when they are prompted for consent to any updates to the Terms & Conditions and Privacy Policy.
Allow users to update their communications preferences if their Account is linked to a Contact	Check the box to allow a User to set their communications preferences (User Account Permissions must also be granted) .
Show users the Data Protection Office details on consent update	Check the box to allow the User to see the DPO details on change of privacy policy or T&C change.

Click to view - Self Registration tab Fields and Descriptions

Field Name	Description
Self Registration Behaviour
Self Registration for Evolution Reach Users	Check the box to enable self registration for Evolution Reach Users – the SMTP configuration must be completed for this function to work.
Account to Copy for the Self Registered Users	From the drop down select the account details to copy for the Evolution Reach User.
Expiry time for unauthorised accounts	When a Evolution Reach Account is created by self registration, this field sets the length of time that the created account will remain valid, if the account is not activated.

Note: From 4.8.0.0 Self Registration settings were moved from System Administration > General Preferences to Settings > User Accounts > Account Consent & Registration Settings

Complete the fields and click Save . Once the Account and Consent header has been completed and saved a sub navigation will appear to allow access to all user messages for Account Consent and Registration.

User Messages